Contact: Susan K. Locke
Name of School/Organization: Bellevue Montessori School
School Website: www.bellmontessori.com
Age Group: 18 mos to 36 mos
Description: Hours: 9 AM - 5:30 PM
Bellevue Montessori School is a reputable American Montessori Society Accredited Montessori school guiding children 18 months - 12 years old for the past 5 decades and is looking for an outstanding Administrative Assistant who can wear many hats.
The Bellevue Montessori Park Toddler Campus is located next to Hidden Valley Park and houses children 18 months to 3 years old in three Toddler Montessori classrooms. The candidate chosen will be the administrative face of our Toddler Campus, so a friendly and professional demeanor is required.
Primary duties and responsibilities include:
Data entry of family/child data into ProCare
Using ProCare to create attendance and billing reports, rosters, etc. for the 3 toddler classrooms
Answering detailed emails and calls from parents and prospective parents
Providing classroom support as needed including subbing in the Toddler environment when needed.
Adjusting the classroom schedules based on any absences
Supporting the Toddler Program Director with Parent interactions, Admin newsletters, Early Achiever Documentation, etc.
Works cooperatively with the team and organizes small events, lunches for Staff
Working cooperatively with all School Administrators and keeping current with All School events
Assisting our Operations Manager with reconciling deposits with payments.
Security of the front entrance - Open and close door, making sure anyone entering signs in
Taking care of all DCYF requirements - parent board, staff board, classroom board, snack calendar, to-go bags, emergency bucket, etc.
Assist Facilities Manager with scheduling repairs and directing vendors when Facilities Manager is unavailable
Attend weekly Admin meetings to keep current with School activities
Professional appearance and demeanor
Proficiency in Google Suite (Docs, Sheets, Calendar, Gmail, Forms)
Experience maintaining an electronic attendance system (Transparent Classroom)
Excellent parent communication (ie. emails, face to face, phone, taking messages, scheduling tours and observations)
Accounts Receivable experience will be posting monthly tuition charges and payments by check, ACH, and credit card, refunds and other fees (late fees, t-shirts, etc.), and petty cash management
Coordinate with other campuses and order supplies from Safeway, KCDS, and Costco
Has a work history of working cooperatively with other staff at different levels
Enrollment - greeting tours and observation participants. Managing tour and observation paperwork
Assist Director with managing tours and follow up with parent inquiries and questions. Keeping enrollment and tour spreadsheets up to date for the Director. Make sure any prospective parent communication is noted.
Financial Assistance for the child(ren) enrolled at our school
Optional Health, Dental, and Life insurance with a portion of the monthly premium covered by the school
Paid Sick Leave
Simple IRA, with company matching up to 3%
Our candidate must have:
Authorization to work in the United States
A negative tuberculosis screening from the past year
Able to obtain a cleared MERIT background screening
As this person represents the school through answering emails, excellent writing skills are required.
Proficient in spoken and written English language
Experience working with young children
Covid-19 vaccination candidate preferred
Phone: (425) 454-7439
School Address: 2411 112th Avenue N.E. Bellevue, WA 98004