Contact: Kelly Yee

Email: hr@bellmontessori.com

Name of School/Organization: Bellevue Montessori School

School Website: www.bellmontessori.com

Age Group: 3 to 6, 6 to 12

Description: Title: Program Administrative Coordinator (Elementary and Primary Program)

Start Date: As soon as possible

Shift: Monday to Friday from 8:00 to 4:30 PM

Pay Rate: $27.00 to $29.00 per hour (top range with strong experience)

Reports to: Program and School Director

Collaborates with: Primary and Elementary Program Directors, other Administrators.

Job Summary:

Primary Responsibilities:

Note: Duties may vary based on program and school needs.

Program Coordination & Administration

-Partner with the Directors to create and maintain the annual parent and internal school calendar.

-Update and maintain the Program Administrative Handbook in coordination with the Director.

-Create and manage staff and specialist schedules, adjusting as needed for coverage.

-Oversee classroom observations for staff, visitors, and prospective parents.

-Manage documentation and compliance for AMS/NWAIS accreditation and Washington State licensing (DCYF, Fire, and Health Departments).

-Administrative maintenance and MAP testing coordination and oversight.

-Assist with Independent School documentation requirements.

-Oversee program-level ordering and budget tracking; submit receipts to Operations Manager.

-Support program-level communication, including editing newsletters, weekly posts, progress reports, and parent correspondence.

-Attend weekly administrative meetings and program-level meetings; share updates and notes as required.

Event & Community Engagement

-Plan and coordinate school and program events, such as parent breakfasts, potlucks, art exhibits, plays, and graduations.

-Organize field trips, including logistics and transportation.

-Collaborate with Program Directors to plan and implement Kindergarten/Elementary community-building activities and Kindergarten move-up visits to the Elementary.

-Support marketing and outreach efforts for program visibility, including Kindergarten–Elementary connections and campus initiatives.

-Work with the Marketing & Events Director to submit photos and program highlights for school communications and social media, honoring family photo permissions.

-Attend evening or weekend school events as needed.

Staff & Program Support

-Implement and manage orientation, check-ins, and training for new after-school and assistant staff.

-Supervise After-School (Activity Club) and Summer Camp programs, including vendor coordination.

-Lead and mentor the Before & Aftercare (AC) team, supporting staff growth and collaboration.

-Meet regularly with classroom support and AC staff.

-Assist in classrooms or at the Front Desk when necessary to ensure smooth operations.

Enrollment & Family Relations

-Collaborate with Enrollment and Program Directors to coordinate new student visits and parent communications.

-Support Kindergarten and Elementary “move-up” processes, including observations, family follow-up, and scheduling.

-Coordinate current and prospective family visits, ensuring Lead Teachers are informed.

-Provide responsive, professional communication to families throughout the enrollment process.

Qualifications

Required

-Associate’s Degree (Bachelor’s preferred).

-Strong organizational, communication, and multitasking skills.

-Demonstrated leadership and problem-solving ability.

-Ability to build positive and respectful working relationships.

-Flexibility, integrity, and a strong work ethic.

-Experience working with children in an educational setting

-Administrative coordination.

-Passion for authentic Montessori philosophy and child-centered education.

Preferred

-Montessori training (Primary or Elementary).

-Experience working in a Montessori environment.

-Supervisory or mentoring experience with staff.

-Experience in event coordination and scheduling.

Compensation & Benefits

-Competitive hourly rate: starting at $27 (with potential increase after 3-month probation).

-Health, dental, and life insurance (available to full-time employees).

-Paid vacation (10 days/year) after 90 days of employment.

-Sick leave and bereavement leave.

-Simple IRA with 3% employer match.

-Professional development and Montessori training opportunities.

-Assigned parking and school laptop provided.

-Reimbursement for required licensing and certification renewals (CPR/FA, BBP, Food Permit, etc.).

-Staff appreciation events and a collaborative, supportive school culture.

Phone: (425) 454-7439

School Address: 11033 NE 24th St. Bellevue, WA 98004